Artora Academy OS brings admissions, scheduling, attendance, fees, assessments and payroll onto one secure platform — a web console for your administrative team and a mobile app for students, parents and coaches.
From a first opening to a tournament endgame, every student's journey is recorded — batches, attendance, exams and certificates.
In Artora Exams graded on your own criteria — Tactics, Openings, Endgame.Early-morning batches, weekend camps, coaches across branches — the timetable keeps every lane and every coach in the right place.
In Artora Clash detection stops double-booked coaches and overlapping classes.Practice pieces set as homework, coaches reviewing each submission, and a certificate when a student reaches the next grade.
In Artora Homework with coach remarks and scores, plus certificates.Parents no longer wait for a report card. Attendance, homework and exam results reach them on their phone as they happen.
In Artora A parent app with every linked child in one place.Registrations, tournament entries with capacity limits, and fees in installments — handled, so coaches can simply coach.
In Artora Events, tournaments, installment fees and reminders.Many academies still manage enquiries, fees and parent communication through notebooks, spreadsheets, phone calls and messaging groups. The result is missed follow-ups, manual fee collection and a steady stream of parent queries. Scroll to see how each workflow changes with Artora.
TodayEnquiries live in a notebook or a call log. Nobody remembers who asked for a trial, who needs a call back, or who already joined somewhere else.
With ArtoraEvery enquiry moves through one pipeline — new, contacted, trial scheduled, trial completed, converted — and a converted lead becomes a student in one click.
TodayWho paid, who didn't, which installment is due? Staff call parents one by one, check a register, and still get it wrong.
With ArtoraFee structures with GST and installment plans, reminders for dues, immutable payment records and a collection dashboard that shows what's overdue.
TodayPaper registers get lost, filled in later from memory, and parents only find out about absences at month end.
With ArtoraCoaches mark attendance with one tap per student for a real session date, the record locks after class, and parents see it in the mobile app.
TodayImportant notices get buried in busy chat groups, and the office answers the same questions about classes, homework and results all day.
With ArtoraAnnouncements and push notifications reach the right parents, and the parent app shows homework, results, attendance and fees for every linked child.
TodayThe timetable lives on a whiteboard or a spreadsheet. Clashes are found when a coach doesn't show up or a student is enrolled in overlapping classes.
With ArtoraA weekly timetable with clash detection — a coach can't be double-booked, and a student can't be enrolled into classes that overlap.
TodaySalaries are worked out by hand, formulas break, and nobody can say quickly how many students joined, left or paid this month.
With ArtoraMonthly payroll runs from draft to approved to paid, and date-range dashboards show real trends for students, fees and attendance.
| Process | Typical approach today | With Artora Academy OS |
|---|---|---|
| Enquiry follow-up | Notebooks and call logs; leads forgotten | Lead pipeline from enquiry to trial to student |
| Fee reminders | Calling parents one by one | Installments, due-date reminders, collection dashboard |
| Attendance status | Paper registers, parents left guessing | One-tap attendance, visible in the parent app |
| Parent updates | Crowded chat groups, repeated questions | Announcements, push notifications, parent app |
| Scheduling | Whiteboard timetables, double-booked coaches | Timetable with automatic clash detection |
| Homework & exams | Papers and marks scattered across notebooks | Homework submissions, coach reviews, exams with your own criteria |
| Payroll & reports | Month-end spreadsheets with broken formulas | Payroll runs and live dashboards |
Designed for academies across disciplines
Artora Academy OS is a secure, multi-tenant academy management platform. One system serves many independent academies — chess, swimming, music, tuition, dance, sports and more — while keeping every academy's data completely separate.
It is made of two connected products: an Academy console on the web for owners, managers and staff, and a mobile app for students, parents and coaches. Both share the same students, batches, fees and permissions, so information is entered once and seen everywhere it is needed.
Artora Academy OS is designed, built and supported by ARTORA.
Sign in to Artora ConsoleEvery academy, whatever it teaches and however small, runs on software as good as the largest institutions use — so teachers spend their time teaching, not chasing paperwork.
Give academies one secure, simple platform for admissions, classes, attendance, fees and results; keep parents and students connected through a mobile app; and let each academy use only the modules it needs.
Data that belongs to the academy. Honest numbers on every dashboard. Privacy by design. Tools that fit the way real academies already work.
Integrated modules replace disconnected spreadsheets, messaging groups and paper registers — all working from one record of students, batches and permissions.
Profiles with custom attributes, parent–child linking, and per-student fee and progress views.
A Kanban lead pipeline — new, contacted, trial, converted — with one-click conversion into a real student.
Weekly timetable with clash detection — no coach double-booking, no student enrolled into overlapping classes.
Pick a batch and a valid session date, then mark each student with one tap. Locked after the session ends.
Fee structures, GST, installment plans, first-month proration, adjustments, reminders and a collection dashboard.
Each exam defines its own grading criteria — Tactics for chess, Technique for music — plus certificates tied to results.
Assign to a batch or selected students, collect submissions with files, and send back remarks and scores.
Publish events, take registrations and enforce capacity limits automatically.
Staff and coach accounts with role-based access, and monthly payroll runs from draft to approved to paid.
Announcements and notifications that reach the right people, with push to the mobile app.
Date-range dashboards with real trends, upcoming classes, exams and events, and reports you can act on.
Move students, parents, courses and batches in and out with Excel or CSV — templates included.
Our team manages your transition to Artora Academy OS and continues to support you after go-live.
We create your academy, admin login, branches and subscription through a guided setup.
Bring your existing students, parents, courses and batches over from Excel or CSV.
Switch on exactly the modules you run — fees, exams, homework, events, payroll, multi-branch.
Fee structures, GST, installment plans and reminders configured to match how you charge.
Get students, parents and coaches signed in to the app with their own logins.
Hands-on help for your admins and staff, plus user guides for every role.
Every user sees exactly what their role permits — nothing more, nothing less.
A guided setup creates your academy, admin login, first branch and subscription — ready to use.
Enable only what you run — fees, exams, payroll, multi-branch — and add your courses, batches and people (or bulk import them).
Your team works in the web console; students, parents and coaches stay in sync through the mobile app.
Artora Academy OS is multi-tenant by design. Every request is checked against your academy, your branch, your role and your enabled modules before any data is touched.
Any academy that runs classes in batches — chess, swimming, music, tuition, dance, sports and more. Exams use your own grading criteria and students can carry custom attributes, so nothing is hardcoded to one subject.
Yes. Students, parents and coaches use one mobile app, each with their own screens — timetable, attendance, homework, exams, fees and notifications for students and parents; batches, attendance, homework review, marks and payroll for coaches.
No. Modules are enabled per academy, so your console only shows what your academy actually runs.
Yes. Students, parents, courses and batches can be imported from Excel or CSV using the provided templates, and exported any time.
Yes, with the multi-branch module enabled you can manage several branches from one academy account.
Speak with our team about onboarding your academy, or sign in to Artora Console if your academy is already set up.
